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7 Reasons NOT to Have a Meeting

reasons not to have a meeting

Reasons Not to Meet

Leaders need to know not only how to run a good meeting, but also when NOT to have a meeting.

Here are seven reasons not to have a meeting:

1. A key member can’t make it. Rescheduling is a pain, but it’s worse to bring everyone together and not be able to do the work planned. If you need a key member’s input, reschedule.

2. The agenda hasn’t been distributed far enough in advance. People need time to prepare for the meeting, make suggestions and changes to the agenda, and get a sense of how much time each item will and ought to be allotted. They should receive the agenda at least 3 days in advance.

3. The purpose of the meeting isn’t clear. When meetings are simply informational, participants feel and resent their time being wasted. Make it clear what is to be accomplished, why, how, and when.

4. The work could be done quicker or better in another format (e.g. e-mail or phone). Don’t hold a meeting unless that’s the only and best way to get the work done.

5. Reading materials haven’t been distributed beforehand. Reading should be done on each individual’s time, not group time.

6. The only available meeting space won’t accommodate the group’s technological needs. If material can’t be presented convincingly or in its truest form, hold off until it can.

7. A recent event or finding has rendered the meeting’s purpose/discussion moot.

Related Posts:

What’s the Write Way to approach meetings?

Do You Give Adequate Time to the Important Things?

Time is Money – with awesome time management tool

About the Author

Gary Cohen is a highly-skilled Executive Coach, Leadership Author, Trainer, and International Keynote Speaker. His clients range from entrepreneurial CEOs of the nation’s fastest-growing companies to executives of global 100 companies. He differentiates himself from traditional (psycho/therapeutic) executive coaches by bringing a vast amount of business experience as a former Founder / President of one the Nation’s Fastest growing companies. He is the author of Just Ask Leadership: Why Great Managers Always Ask the Right Questions (McGraw Hill). Gary B. Cohen Full Bio

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